Screen Samples - Shelter Management module

The sample screen shots are extensive. Therefore they are split up into multiple web pages to keep the content manageable.  Click through the links below to see the other samples.

The Shelter Module - Shelter Case View

This is a sample of a case view. In Shelter Pro, each animal that enters the shelter should be linked to it's own case (or impound). The first tab is the Case Details. This shows the primary information about a case record including:

1. Initial intake information (such as unwanted, ACO pickup on 12/19/2005, owner at intake, etc).
2. Brief description of the animal (Dog, Airedale Terrier, male, etc). 
3. Current status (Adopted, Holding, Adoption Available, etc).
4. Disposition (Adopted, Returned to Owner, Euthanized, etc).

The next tab shows further details about the animal. Notice there are multiple tabs including:

1. Animal profile - where you can view/edit an animal's descriptive information 

2. Animal Event History - where you can view/access other events this animal has been involved with. 

3. Medical History - where you can view/access the animal's complete medical history. 

4. ID and Vaccination records - where you can view the animal's ID and Vaccination history. 

The next tab shows the Medical items which were performed with the Case. In this sample we can see the animal was tested negative for Rabies and Earmites, was vaccinated for Rabies, and was sterilized (spay/neuter), examined, and groomed. 

The next tab shows the Lost Animal Report and Wish List Request matches. When an animal is linked to a case, Shelter Pro will automatically compare the animal's description against the Lost Animal Reports and Wish List Requests, and matches will be shown here. This will help your shelter to find owners and possible homes for impounded animals. From this screen, the View record button can be clicked to see further details of either a Lost Report or a Wish List Request.  

 

 

The next tab shows the Charges which were posted with this case. Notice the Owner At Intake (Jane Doe) was charged an intake fee, and Bonnie Smith was charged an Adoption fee. You will also notice the Deemed Paid column is showing each of the charges has been paid. 

Case File Cabinet

The Case File Cabinet is used to search and retrieve currently open or closed case records. Notice there are several ways to locate a case record including Case ID, Kennel ID, Incident ID, Pet Name, Animal Number, Current Status, Species. Further, records can be limited to date ranges such as Intake date, Disposition date, or Evaluation Due Date. 

 

The lower portion of the screen shows the search results. In this case, our results located 15 records. You can see brief descriptions of each record. To view a record, simply highlight the record and click View record. This would cause the record's Case View to be shown.  

Case forms

The Case Forms is shown when the Print Forms button is clicked. The menu of Case forms available for printing would show. Simply select which you want, and click Print (or Preview).  

Case Reports

The menu of Case Reports available for printing is shown below. Simply select which you want, and click Print (or Preview).

 

Date Range reports are date sensitive. In other words, a date range is required to select the records which will be included in the report. 

Status reports are not date sensitive. In other words, a date range is not required. 

 

Notice the Sort and Page Break options. These allow you to select how the report(s) will be sorted and grouped. A simple example would be selecting the Intake Register, and choosing to Sort by Case ID, and to Group and Page Break by Precinct, then by Species. This would produce a report which would show Case Intakes, paged  by Precinct, paged by Species, with separate counts and totals for each Precinct/Species combination in the report. The detailed records within each Precinct/Species group would be sorted by Case ID. 

Website Uploads

Shelter Pro supports automatic data uploads to popular websites.  A complete refresh of your sheltered pets (adoptable pets and held strays) each time an upload is completed. Better yet - you can fully automate the uploads so they run automatically at scheduled times. 

 

 

 

 

Lost Animal reports

A sample of a Lost Animal Report is shown below. 

 

The top portion of the screen shows the details of the lost animal, including the owner to contact and the animal's description. The lower portion of the screen shows possible matches within the shelter's open and closed cases.  

Wish list request

A sample of a Wish List Request is shown below. 

 

The top portion of the screen shows the details of the desired animal, including the person to contact if a match is located. The lower portion of the screen shows possible matches within the shelter's open cases.